Gallery Rental

Pro Arts Gallery, in the heart of Downtown Oakland, provides a creative backdrop for your special event. Whether it’s a networking event, holiday gathering, business meeting, fundraiser, or workshop, the 2,200 square-foot gallery is very versatile.

For booking information, please review the Gallery Use Agreement. To book your event, call Samantha Reynolds, Gallery Manager at (510) 763-4361 or email: info@proartsgallery.org

Capacity
150 Guests
 standing; 75 Guests seated

Gallery Rental Availability
Monday – Friday: 6:00pm – 10:00pm

Saturday: 1:00pm – 10:00pm

*We have some flexibility, please call with requests outside of the above time frames.

Rental Fees
• $1,000  Corporate, Commercial or Private
• $500 Nonprofit Organization with copy of 501(c)(3) letter -No Fiscal Sponsors + Artist Groups
• $100/hour for any hours over 3 hours

Additional Fees
• $50 tables rental (1 conference table and 3 serving tables on-site)
• $100/projector & screen rental
• $50 chairs rental (40 chairs available on-site)
• $100 music equipment rental (speakers w/stands, mic, mixer, cables)
• $100 Pro Arts Gallery Staff person on-site for the duration of the event
• $150 Pro Arts DJ on-site for the duration of the event
• $100 Pro Arts technical staff on-site for the duration of the event
***Other rental needs? Ask us—we can help!

Payment
A deposit of 50% is due upon booking the event. Final payment is due 1 week prior to the day of the event. Checks are made payable to:

Pro Arts Gallery 150 Frank H. Ogawa Plaza, Oakland, CA 94612

Cancellation
Cancellations within 15 days of event are non-refundable.

Catering
Catering and equipment needs are the responsibility of the client. Supplies for the event must be delivered after 5:00 pm on the day of the event.

Setup
Access to the facilities for setting up, including Caterers’ set-up, will be during the hours described in the Gallery Rental Agreement or as agreed to in advance. Renter is responsible for all set-up and break down.

Clean Up
The premises must be left in the condition in which they were found at the beginning of the rental period. All food, beverages, equipment and rented supplies must be removed from the premises immediately after each use of the facility. Any catering areas used, must be cleaned and left in the condition in which they were found. Renter must immediately take care of any spillage. If renter is unable to remove spillage, the Gallery retains the right to have the area professionally cleaned at the Renter’s expense.

Smoking
No smoking is allowed on the premises of the gallery.

Alcohol
Provision of alcohol for the event is the Renter’s sole responsibility. The Renter is responsible for obtaining ABC permits and liable for all guests consuming alcoholic beverages. Extra liability insurance is required from the client for alcohol consumption. Underage drinking is absolutely forbidden on the premises of the Gallery.

Renter Responsibilities
The conduct of all participants, spectators and vendors (i.e. caterers) while at the Gallery shall be the responsibility of the Renter. Renter also accepts all responsibility for any injury to person(s) or property, or loss of or damage to property or theft of personal property or artwork at the Gallery during the rental period, or resulting therefrom. This includes damage to the walls, floors, fixtures, stereo, and artwork. Pro Arts retains the right to evict objectionable persons from the premises or to call for security/police help if deemed necessary. Violations may result in denial of future reservation requests.

Insurance
Renter shall provide documentation of insurance requirements:

1) Additional Insured certificate on General Liability (min. $1,000,000 policy coverage): “Pro Arts, Inc and their members, directors, officers, employees and agents. 150 Frank H. Ogawa Plaza Oakland, CA 94612”

2) Liquor Liability coverage with a limit not less than $1,000,000 (when alcohol is served in the gallery, other restrictions may apply.)

Pro Arts Gallery Address
Pro Arts is located at 150 Frank H. Ogawa Plaza in Oakland CA 94612

Parking
Pro Arts Gallery is located just off the 12th street BART station with several public parking garages, located nearby.  Clay Street Garage (1414 Clay Street) and Central Parking Garage (577 11th Street) are within short walking distance.