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East Bay Open Studios + Directory of East Bay Arts


CALL FOR ENTRY


ONLINE REGISTRATION OPEN

Early Bird Registration Deadline: December 13, 2013

Registration Deadline: February 14, 2014


East Bay Open Studios
Entry Guidelines | Fees
Artist Agreement
Event Calendar
Directory of East Bay Arts
Preview Exhibition
Online Gallery and Artist Web Pages
Networked Artist and FREE Ads



East Bay Open Studios:

East Bay Open Studios offers an opportunity for art fans of all ages to visit artists' studios, glimpse the creative process, and purchase work directly from local artists. Since 1979, this event remains the largest art event in the region and draws an annual audience over 60,000. Held during the first two weekends in June, East Bay Open Studios features over 400 artists in 14 cities and 2 counties.

  • Expand Your Audience
  • Prepare Work for Sale
  • Network with Artists, Curators, Galleries
  • Exhibit Your Work at Pro Arts

KEY EVENT DATES

  • Early Bird Deadline: Friday, December 13, 2013, midnight
  • Standard Registration Deadline: Friday, February 14, 2014, midnight
  • Event Dates: Saturday-Sunday, June 7 & 8 and 14 & 15, 2014, 11am - 6pm
  • Preview Exhibition at Pro Arts: April 29 - June 15, 2014


Entry Guidelines | Fees:


ELIGIBILITY

Artists must have a studio, home or exhibition space in the East Bay.

Artists seeking studio space for the event are encouraged to attend the workshop Sharing Space and Artist Networks, Saturday, January 18, 2014, 11am.



“East Bay Open Studios motivates me to share my work.”



ENTRY

STANDARD Entry ($140 + Membership Fee) Includes:

  • Artist listing in the Directory of East Bay Arts. Listing includes 2" x 2" color image, contact info, map reference and studio information. Choose to list by Open Studio dates, "Open by Appointment Only", or "Listing Only/Private Studio".

  • Admission to all workshops.

  • 16" x 16" x 4" exhibition space in the Preview Exhibition at Pro Arts' gallery. Space for use to exhibit work by and promote registered artist only. Assigned spaces are final. Size requirements are enforced

  • Artist web page visible via the Online Artist Gallery on Pro Arts' website. Web page includes artist listing, up to eight color images, studio information, and map reference.

  • Distribution copies of the Directory of East Bay Arts.

  • Posters for event distribution in your neighborhood.

  • Opportunity to pre-order event postcards (4" x 6") with blank space for artist info and reusable outdoor event signs.


BOLD Entry ($155 + Membership Fee) Includes:

  • All benefits of Standard Entry;

    PLUS

  • Bold Artist Listing in the Directory of East Bay Arts. Draw more attention to your listing with bold text and formatting.

EXPANDED Entry ($175 + Membership Fee) Includes:

  • All benefits of Bold Entry;

    PLUS

  • Expanded Artist Listing in the Directory of East Bay Arts with 3 lines of descriptive text (200 characters maximum).

LIMITED EVENT Entry ($150 + Membership Fee) for Artists who Register Late Includes:

  • Benefits of Standard Entry including Artist Web Page and Online Map;

  • Map & Listing in the Directory of East Bay Arts not guaranteed after March 15. Preview Exhibition available, space permitting.


"“I use Open Studios to show my work and meet people."



ENTRY FEES

All participants must be current members of Pro Arts. Membership must be current through last day of event. No refunds. Discounted fees are available for early registration. Fee waivers can be extended to current members for volunteer service in the gallery. Fee waiver deadline is February 1, 2014. Contact Pro Arts for details and get a head start by completing a Volunteer In-Take Form.

Entry

After 12/13    

Early Bird/Before 12/13

Standard

$140

$125

Bold

$155

$140

Expanded

$175

$160

Limited (Late)   

$150



“Open Studios is a great way for people to see the diversity of artists represented throughout the city.”



MEMBERSHIP

Membership Benefits

Membership Fees

Artist

$45

Senior (55+)

$20

Student w. ID

$20



“"[East Bay Open Studios] was a lot of fun, as well as a learning experience. I see my work in new ways through the eyes of others."



Artist Agreement and Waiver:

Terms of Agreement: I hereby agree to the terms and conditions of Pro Arts, the Directory of East Bay Arts, and East Bay Open Studios as outlined in the program description. I understand that if I host other artists, or if I am hosted by another artist, each must be a registered participant. I understand that there are no refunds on registration and membership fees. I understand that participation is contingent on upholding and abiding by all terms and conditions. I agree to indemnify, defend and hold harmless East Bay Open Studios and Pro Arts, its officers, agents and employees for any and all liabilities, claims, errors, omissions, losses, accidents and expenses caused by, arising out of, or in connection with, either directly or indirectly, East Bay Open Studios, Directory of East Bay Arts. Pro Arts reserves the right to photograph the artist, event space and artwork for publicity, documentation, and fundraising purposes. Terms subject to change.

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“The workshop I attended was very helpful.”




Event Calendar:

Tuesday, December 3, 2013, 6pm
Workshop: East Bay Open Studios 101
An introduction for first-time East Bay Open Studios participants and those wanting a refresher course. Topics include Preview Exhibition, Directory of East Bay Arts, online gallery, prepping your studio & more.

Friday, December 13, 2013, midnight
Early Bird Deadline: Artist Registration

Saturday, January 18, 2014, 11am
Workshop: Sharing Space and Artist Networks
RSVP
A workshop that provides a structured forum for artists to connect to other artists. Topics include: Building and connecting artist networks, and matching artists looking for studio space with artists that have space to share for this year's East Bay Open Studios.

Tuesday, January 28, 2014, 6pm
Workshop: Introduction to Open Studios
RSVP
An introduction for first-time East Bay Open Studios participants and those wanting a refresher course. Topics include Preview Exhibition, Directory of East Bay Arts, online gallery, prepping your studio & more.

Friday, February 14, 2014, midnight
Deadline: Standard Registration

Saturday, March 8, 2014, 11am
Workshop: Market Your Studio for Success
RSVP
This is a special opportunity to learn how to make East Bay Open Studios a personal success. Meet other participating artists who have successfully promoted themselves and their neighboring artists. Topics include: Event promotion, studio preparation, publicity and more.

Saturday, April 19, 2014, 11am
Workshop: Installation and Securing Artwork
RSVP
An introduction to installation, hanging artwork, and security for public exhibition.

Friday, April 25, 2014, 11am-7pm and Saturday, April 26, 2014, 11am-5pm
Artist Installation: East Bay Open Studios Preview Exhibition

Tuesday, April 29 through Sunday, June 15, 2014
Preview Exhibition

Friday, May 2, 2014, 6-8pm
40th Anniversary Party & Artists' Reception
Celebrate 40 years of Pro Arts and the launch of the East Bay Open Studios season 2014. This event is free and open to the public.

Friday, June 6, 6-8pm
Pregrame for Open Studios
Pregame at Pro Arts for East Bay Open Studios. Visit the gallery to preview over 400 works, mix with participating artists, and enjoy happy hour $2 beers!

Saturday, June 7 and Sunday, June 8, 2014, 11am-6pm
East Bay Open Studios Weekend I

Saturday, June 14 and Sunday, June 15, 2014, 11am-6pm
East Bay Open Studios Weekend II

Thursday-Friday, June 19 & 20, 10am-5pm and Saturday, June 21, 2014, 11am-4pm
Artist Deinstallation: Preview Exhibition
Artists must present photo ID to retrieve the work. Your work will not be released to anyone other then yourself unless prior arrangements are made. Artworks not picked up by the last day of de-installation accrue a $10 penalty per day for a maximum of 5 business days. After 5 business days all unclaimed artworks are considered abandoned and may be sold to recoup penalties or donated to community partners.



"Going into this event for the first time required a lot of preparation and teamwork..."




Directory of East Bay Arts:

The Directory of East Bay Arts is the definitive guide to the arts in the East Bay. Artists participating in Open Studios receive a full color artist listing and map marker to highlight their studio and facilitate self-guided tours. 60,000 copies of the Directory are distrubted across the Bay Area, including targeted distribution to curators, gallerists and arts professionals.

View the 2013 Directory of East Bay Arts

ARTIST LISTINGS

Each listing includes:

  • Color Artwork Image: 2" x 2" (Images must be formatted 2" x 2", RGB, 300 dpi, .jpg files only. Images of artwork only, no logos or advertisements)
  • Artist Name, Studio Name, and Studio Address
  • Artist Phone, Email, and Website
  • Studio Number and Map Reference
  • Open Studio Dates; or, “Open by Appointment Only"; or "Listing Only/Private Studio”
  • Media
  • OPTIONAL Upgrade your entry and receive a BOLD listing or expanded descriptive text (200 characters maximum)

DISCOUNTED DISPLAY ADS

Individual artists who participate in East Bay Open Studios have the opportunity to purchase discounted artist ads in the Directory of East Bay Arts.

Discounted Ad Rates for Artists

1/16 Page Ad

$125

1/8 Page Ad

$200

1/4 Page Ad

$400


All discounted artist ads are: 1.) Available to promote registered artists only; 2.) Subject to Ad Placement Terms

Learn about the Networked Artist Promotion & FREE Ads

Directory of East Bay Arts, L-R: 2013, 2012, 2011, 2010,



"People loved [the Directory]... My studio mate made a sale from a couple who bought the work from the Directory. They had circled her piece!”



Preview Exhibition:

Artists participating in Open Studios receive a 16" x 16" x 4" exhibition space in the Preview Exhibition at Pro Arts. The Preview Exhibition is an opportunity to promote your work and Open Studios event. Making a good impression in the Preview Exhibition can really help build your attendance numbers.

Please note: Exhibition space is for artwork only. No promotional material will be accepted in the space (posters, postcards, signs/labels, wallpapers, business cards, business card holders, etc.). Size requirements will be enforced. Pro Arts maintains the right to remove any artworks or items that are not compliant.

As well as installing art, artists may leave cards for distribution in the card rail and two back-to-back 8.5” x 11” pages for the Artist Book. Page content may include an artist statement, resume and images of your work.

Artists wishing to learn more about the Preview Exhibition are encouraged to attended the workshop Installation and Securing Artwork, Saturday, April 19, 2014, 11am.

Standards for Exhibited Work



“The Preview Exhibition installation day was a great place to meet other artists.”



Online Gallery and Artist Web Pages:

Registered artists receive a web page visible via the Online Artist Gallery on Pro Arts' website. Web pages can be updated anytime throughout the year. This is a great opportunity to promote your work and drive traffic to your own website.

Please note, instructions for accessing and updating your webpage will be released in April 2014.

Web pages include:

  • Artist listing
  • Artist statement and CV
  • Up to eight artwork images
  • Dynamic map

2012 Artist Web Pages L-R: Fran Osborne, Bobbie Altman, Lara Hoke, Laurie Shapiro



“I had returning ‘fans'.”



Networked Artists and FREE Ads:

Incentives for networked artist!
To encourage artist networking and community building Pro Arts is offering FREE ads in the 2013 Directory of East Bay Arts. All participating artists are eligible. Everyone benefits: larger audiences, more support, more sales potential, and more resources for successful Open Studios.

How to qualify:
At the time of your registration for Open Studios include your group/neighborhood/network in the entry listing. Groups may be based on location, neighborhood, media, affiliation, shared interests - it's up to you! A minimum of 5 registrations with the same group name qualify for a free 1/16 ad. Ads are upgraded to 1/8, 1/4, and 1/2 page based on the number of registered artists in the network.

Please note that artists must identify their network at time of registration. Upgrades are not available. For more info about network groups, attend the workshop Sharing Space and Artist Networks, Saturday, January 18, 2014, 11am.

FREE Ad Size    

Number of Networked Artists

1/16 Page Ad

5 Artists

1/8 Page Ad

10 Artists

1/4 Page Ad

15 Artists

1/2 Page Ad

30 Artists

Are you an artist organizer?
Looking to create a networked group for Open Studios? Have space to share? Contact us for tips and resources on how to organize for a successful event: Katherin: 510.763.4361 / katherin@proartsgallery.org

Terms:
All discounted and promotional ads including individual artist ads and networked artist ads are: 1.) Available to promote registered artists only; 2.) Subject to Ad Placement Terms; 3.) Free Networked Artist Ads must reasonably identify each participating artist in the group.



“It was great coordinating with those who had shared space and those who needed shared space.”





ONLINE REGISTRATION OPEN

Early Bird Registration Deadline: December 13, 2013

Registration Deadline: February 14, 2014





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